If you are going to send printed statements to your members, you
will need address labels. You can use this function to create a
.csv file that can be used to create labels using the Mail Merge
function of Microsoft Word or any other software that performs Mail
Merge. (Of course, for this function to be successful, you must
have loaded the members addresses into your database when you
created the database.) When the box appears after clicking this
function, click Save File and save the file in a folder on
your PC. Note where you are saving the file, as you will be
referring to it shortly.
Here is some information
on how to perform Mail Merge using Microsoft Word:
To create labels using the Mail Merge feature of Microsoft Office:
Start Microsoft Word; create a new blank document.
Select menu item Tools|Letters and Mailings|Mail Merge
Step 1:
Select document type: labels
Next- Step 2, select Starting document
Change document layout: click label options and
select the form number of the labels stock that you will be using to print your labels.
Next - Step 3 - Select Recipients - Use an existing list; click browse;
Select Data Source box: Point to the file you downloaded earlier;
you should see a box titled Mail Merge Recipients that shows your label data;
review the listing and if it's good, click OK.
Next - Arrange your Labels -
click on Address Block;
unclick Insert company name;
click Match fields;
make sure the field names match what they are supposed to be; then click OK
Click Update All Labels
Next - Preview your labels - you should now see your labels displayed
in the label form you have selected. Once you have loaded the proper label stock
in your printer, you can use the Print menu option to print your labels.
Note: to ensure your labels will print correctly, you should print a few test pages on regular paper
before actually printing on the label stock.