Compugene Membership System  

Cemetery Management

The Cemetery management feature of the CMS system can help you manage cemetery plot assignments, care schedules, fees, and any other data associated with your cemetery plots. A Cemetery chart allows you to view graphically your cemetery plot layout and clicking on a plot on the chart automatically displays the information associated with that plot. You can print the chart for easy reference at any time.

There are two ways to enter information into the cemetery management facility. The first is by using the View window and pressing the Cemetery Plots button. This opens the cemetery plots window which allows you to associate plots with members on your member list. This makes entering data easier, since the plot will be automatically be connected to the member data. Members can own up to 10 plots via this window. The second way to enter cemetery plot data is by displaying the cemetery chart via the Reports|Cemetery|Chart menu option on the Main Window or the Accounts Receivable window. Here, you view the chart and click on any plot whose data you want to modify. A plot that does not have a name listed indicates an available plot. When you click the plot, the Cemetery Plot information window displays, allowing you to enter detailed data about the plot, such as the owner, the name of the interred, etc. A plot displaying a name indicates the owner of the plot. A plot displaying a name and a date indicates the name of the owner of the plot followed by the date of interment.

Cemetery Plot Reports

Use the Reports|Cemetery|Report menu option to preview/print a report on all cemetery plots that are currently owned, sorted by name of owner and also by section name.

Cemetery Chart

You must provide a 'chart' of your cemetery layout arranged by cemetery and section.
This cemetery layout chart file must be called CMS.PCT, and this file must reside in the same folder as your CMS.EXE file. The file can be created using any simple text editor such as Windows Notepad or Windows Wordpad. You can have totally blank lines in the file, which can be used for spacing purposes.

The CMS.PCT file can contain 3 types of data records:

section record(s)
row descriptor record(s)
comment record(s).

The format of these records is as follows:

Comment Record

A comment record begins with the characters /* in column 1 and can contain any information you desire.
You can also have totally blank lines, which will be ignored, for spacing purposes in the file.

Section Record

*section sectionname

The start of each cemetery facility (even if you only have a single facility) must begin with a section record, which begins in column 1 with the characters *section and is followed by the sectionname where sectionname is the name of your particular cemetery or the name of your section of a cemetery, such as Congregation Brothers of Israel, Main, etc.

Row Descriptor Record

Following each section record you provide row descriptor records as follows:

S/P/F/B Plotname1 Plotname2 Plotname3 Plotname4 . . . .

where S/P/F/B is called the control descriptor and must start in column 1; S is required and P/F/B are optional but if F is specified, P must be specified and if B is specified, P and F must be specified. These values are coded as follows:

S = "c" (required)
P = page number for printing plot charts (max 9 pages). This number means that all rows with the same page number will print on the same page; since an 8 x 10" sheet of paper cannot generally hold an entire cemetery chart, you break the facility into sections that can fit on one sheet of paper and assign each section a page number (optional)
F = left-most # of filler spaces or default is 0 if omitted (max 9 spaces) . This value enables you to indent a number of spaces (optional) (see Example 1 below).
B = number of blank rows to display following this row, to allow for gaps between rows for walkways or trees, or rows owned by other organizations or owned privately (optional).

One row descriptor record line in CMS.PCT corresponds to one 'row' of cemetery plots, where a row is a run of adjacent plots.

You can use any numbering/naming scheme for the actual plots themselves, but you should try to be somewhat consistent.

Any plot or area that you would like displayed but which is not usable for burial should have an asterisk (*) in the plot name. This can be used, for example, to display on your chart where a walkway exists. You can specify the plot name as “Walk*”.

Each plot must have a different name, except for those plot names that have an asterisk as part of the name.

Cemetery Chart Examples:

Cemetery Chart Example 1:

/* First section, Congregation Brothers of Israel (this is a comment)

*section Congregation Brothers of Israel

c/1/0 A1 A2 A3 A4
c/1/1 B2 B3 B4
c/1/2 C3 C4

In this case, plot B2 is located “south” of plot A2 but there is no usable plot at the location where plot B1 would normally be located and also no usable plot where plots C1 and C2 would be (this could be due to trees or monuments in those locations or perhaps plots that belong to other organizations or are privately owned). To indicate this, you indicate 1 filler for row B (via the last “1” in the control descriptor c/1/1) and 2 for row C (via the 2 in the control descriptor c/1/2) so that when the chart is printed, the columns line up correctly. No fillers are needed for the right hand side of a row, since the default is left-justification. The 1 after c/ indicates that these rows should display on the same page, and that page is page 1.

Here is what the chart would look like for example 1:

Cemetery Chart Example 2:

/* Cemetery chart for section Tree of Life

*section Tree of Life

c/2/0 MA1 MA2 MA3 MA4 MA5 MA6
c/2/0/3 MB1 MB2 MB3 MB4 MB5 MB6
c/2/2 MC3 MC4 MC5 MC6
c/2/0 MD1 MD2 MD3

Example 2 displays one cemetery section with 4 rows of plots.

Row 1: The control descriptor “c/2/0” in the first row indicates “c” for cemetery, “2” to mean this data should print on page 2 of the cemetery plot chart and “0” means no blank plots on the left.
Row 2: The control descriptor “c/2/0/3” in the second row indicates there is a spacing of 3 blank rows following the second row.
Row 3: The control descriptor “c/2/2” in the third row indicates the first plot starts 2 unusable plot positions to the right. This could be due to obstacles such as trees or monuments in those locations or plots that belong to another organization and should not display on your chart. The data may be entered into the CMS.PCT file to reflect this by typing the first actual plot 2 plots over (so that plot MC3 is directly below plot MB3), but this is not necessary, as the system will perform the necessary spacing based on the “2” of the “c/2/2” control descriptor and not based on the spacing used to enter the data in the CMS.PCT file.

Row 4: The fourth row contains 3 plots followed by 3 non-assignable plot areas (could be obstacles or plots belonging to another organization).

Here is what the chart would look like for example 2:

--End of Examples—


The names of the plots in the CMS.PCT file should match the names of all plots that are owned or can be owned by members of your organization.

An error message will be displayed if two or more plots have the same plot name (unless the name has an asterisk in it) and the plot chart information will not be successfully processed.

The CMS.PCT cemetery plot chart file need only be created one time and can be modified at any time to add additional plots to your chart and data facility.

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