How to use the
Compugene Membership System Online Round Robin
The new online Round Robin feature of the Compugene Membership
System by Compugene Software allows your organization to conduct
its Round Robin in a much more efficient manner than the old
tedious way of sending out mailings of forms (expensive!) and then
receiving the forms back from members (hit and miss!) and then
having to enter the data manually from the forms and deciding which
check goes next to which checkbox!
The new online way lets you, as a member, make your choices right
on the screen window and save them when you are satisfied with your
choices. You can login anytime and add to or modify your choices,
should you so desire, until the final date of the Round Robin. At
that time, your administrator will take all the choices for all the
members and simply feed them right into the Compugene Membership
System so that the Round Robin is ready for processing! What can be
easier than that?
To enter the system and begin
selecting your choices, you must login to the Online RR
System via the Login
Window.
Enter the username and password that were assigned to you when the
Online Round Robin system was created for your organization. This
username and password combination was e-mailed or otherwise
communicated to you. If for some reason you don' t know your
username/password, please contact the administrator of your Online
Round Robin, who will be able to inform you of your assigned
username and password.
Other options on the Login window:
Help - Displays this
Help information Forgot Password -
Click this item if you forgot your password; when you enter
your username on the window that appears, your password will be
e-mailed to you at the registered e-mail address that was entered
into the system when the Online RR was created. Cancel an existing session
- If, after you have logged in, you display a web page that is not
part of the Online RR system and forget to logout of the Online RR
system, your session might still be active for a period of time; to
ensure that your session is cancelled totally and that you can log
in again, click this option. Compugene Software Main
Site - Click here to transfer to the main web site of
Compugene Software, the designers of the the Online RR
System.
Sample Online RR Login
Window:
Important information
regarding login sessions:
1- A username can only be logged in one session at a time. If you
try to login using the same username (on the same pc or
another pc) at the same time, the second login will be denied
and you will get a message indicating that you are already logged
in.
2- Based on your organization's choices selected for security
reasons, your session could timeout after a selected number of
minutes of either 1) inactivity or 2) total elapsed time since
login. Alternatively, your organization may have chosen the option
not to timeout sessions at all. In any case, should your session
time out (you will get a message to that effect) and you need more
time to make your choices, simply login again.
3- If your session hangs and the system does not let you login
again, please click the "Cancel An Existing Session" option from
the main Login window; this action will clear any leftover system
status settings (it will not modify your Round Robin choices in any
way) from the previous login and allow you to login again.
The
Welcome Window
Once you have successfully logged in, you will see the Welcome Window:
The box (if any is displayed) on the Welcome window is the message box and
displays information that your Online RR administrator wishes
to convey to your organization's members. The buttons below the
message box allow you to do the following:
View/Select Choices - takes
you to the Choice Window where you make your RR selections
(see below) Change Password - this
button takes you to the window where you can change your password
(this option might not appear on your window if your organization
does not allow users to change their own passwords; in that case,
if you want to have your password changed, you need to contact your
RR administrator who will be able to change your password for
you.) Logout - this button will
end your session and log you out of the RR system.
The Choice Window
The Choice Window will
appear as:
On the Choice Window, you select the names of the members that you
want to choose to give to in the Round Robin. Move the mouse cursor
over a check box next to the name you wish to select and left-click
the check box; a check mark should now appear in that box. If you
want to un-select a checked box, move the mouse cursor over the
check box that has a check mark in it and left-click the check box;
the check mark should now disappear.
You can select to give to All members by checking the "All names"
box. Note that choosing "All names" will override any individual
selections that you might have checked.
You can also (if your organization has enabled this option) decide
if you want reciprocation;
reciprocation means that if another member chooses you to give to
and you didn't choose to give to them, the system will
automatically update your choice list to add that member to your
list. This operation is performed by your administrator after your
Round Robin has completed (and all choices have been submitted by
all members) and will not be reflected on the Online RR
display.
The buttons on this window allow you to:
Save your choices
- save all choices made up
to this point as shown by the check boxes with check marks in
them Save your choicesand logout - save all choices as shown
by the check boxes and logout of the Online RR System Logout - logout of the
Online RR System without first saving any choices made since you
last clicked the Save your choices button Uncheck just-checked items
- un-check any
boxes that you just checked in this
session (not boxes checked in previous sessions - to
uncheck those, move the mouse to the checked box and click the left
mouse button to uncheck an already-checked box.)
