How to use the Compugene Membership System Online Round Robin

The new online Round Robin feature of the Compugene Membership System by Compugene Software allows your organization to conduct its Round Robin in a much more efficient manner than the old tedious way of sending out mailings of forms (expensive!) and then receiving the forms back from members (hit and miss!) and then having to enter the data manually from the forms and deciding which check goes next to which checkbox!
The new online way lets you, as a member, make your choices right on the screen window and save them when you are satisfied with your choices. You can login anytime and add to or modify your choices, should you so desire, until the final date of the Round Robin. At that time, your administrator will take all the choices for all the members and simply feed them right into the Compugene Membership System so that the Round Robin is ready for processing! What can be easier than that?

View Administrator's Guide


The Login Window

To enter the system and begin selecting your choices, you must login to the Online RR System via the Login Window.
Enter the username and password that were assigned to you when the Online Round Robin system was created for your organization. This username and password combination was e-mailed or otherwise communicated to you. If for some reason you don' t know your username/password, please contact the administrator of your Online Round Robin, who will be able to inform you of your assigned username and password.

Other options on the Login window:

Help -   Displays this Help information
Forgot Password -  Click this item if you forgot your password; when you enter your username on the window that appears, your password will be e-mailed to you at the registered e-mail address that was entered into the system when the Online RR was created.
Cancel an existing session - If, after you have logged in, you display a web page that is not part of the Online RR system and forget to logout of the Online RR system, your session might still be active for a period of time; to ensure that your session is cancelled totally and that you can log in again, click this option.
Compugene Software Main Site - Click here to transfer to the main web site of Compugene Software, the designers of the the Online RR System.

Sample Online RR Login Window:



Important information regarding login sessions:

1- A username can only be logged in one session at a time. If you try to login using the same username (on the same pc or another pc) at the same time, the second login will be denied and you will get a message indicating that you are already logged in.

2- Based on your organization's choices selected for security reasons, your session could timeout after a selected number of minutes of either 1) inactivity or 2) total elapsed time since login. Alternatively, your organization may have chosen the option not to timeout sessions at all. In any case, should your session time out (you will get a message to that effect) and you need more time to make your choices, simply login again.

3- If your session hangs and the system does not let you login again, please click the "Cancel An Existing Session" option from the main Login window; this action will clear any leftover system status settings (it will not modify your Round Robin choices in any way) from the previous login and allow you to login again.


The Welcome Window

Once you have successfully logged in, you will see the Welcome Window:



The box (if any is displayed) on the Welcome window is the message box and displays information that your Online RR administrator wishes to convey to your organization's members. The buttons below the message box allow you to do the following:

View/Select Choices - takes you to the Choice Window where you make your RR selections (see below)
Change Password - this button takes you to the window where you can change your password (this option might not appear on your window if your organization does not allow users to change their own passwords; in that case, if you want to have your password changed, you need to contact your RR administrator who will be able to change your password for you.)
Logout - this button will end your session and log you out of the RR system.


The Choice Window

The Choice Window will appear as:

 

On the Choice Window, you select the names of the members that you want to choose to give to in the Round Robin. Move the mouse cursor over a check box next to the name you wish to select and left-click the check box; a check mark should now appear in that box. If you want to un-select a checked box, move the mouse cursor over the check box that has a check mark in it and left-click the check box; the check mark should now disappear.

You can select to give to All members by checking the "All names" box. Note that choosing "All names" will override any individual selections that you might have checked.

You can also (if your organization has enabled this option) decide if you want reciprocation; reciprocation means that if another member chooses you to give to and you didn't choose to give to them, the system will automatically update your choice list to add that member to your list. This operation is performed by your administrator after your Round Robin has completed (and all choices have been submitted by all members) and will not be reflected on the Online RR display.

The buttons on this window allow you to:

Save your choices - save all choices made up to this point as shown by the check boxes with check marks in them
Save your choices and logout - save all choices as shown by the check boxes and logout of the Online RR System
Logout - logout of the Online RR System without first saving any choices made since you last clicked the Save your choices button
Uncheck just-checked items - un-check any boxes that you just checked in this session (not boxes checked in previous sessions - to uncheck those, move the mouse to the checked box and click the left mouse button to uncheck an already-checked box.)