Compugene Software Online Round Robin Help

How to use the Compugene Software Online Round Robin

The Compugene Software Online Round Robin allows your organization to conduct its Round Robin in a much more efficient manner than the tedious old way of printing and mailing out selection forms (expensive!) and then receiving the forms back from members by your deadline, then entering the data manually from those forms and deciding which check mark is for which name- not to mention having to manually calculate reciprocals!
The new online way lets you, as a member, make your selections right on the screen window and save them when you are satisfied with your selections. You can sign in anytime, multiple times, and add to or modify your selections, should you so desire, until the final date of the Round Robin. At that time, your administrator will sign in, collect all the data, compute reciprocals via the click of a button, and create scrolls for distribution. What can be easier than that?

View Administrator's Guide

The Sign In Window

To enter the system and begin making your selections, you must sign in to the Online RR System via the Sign In Window at rrlogin.compugene.com
Enter the id and password that were assigned to you when the Online Round Robin system was created for your organization. This id and password combination was e-mailed or otherwise communicated to you. If for some reason you don' t know your id/password, please contact the administrator of your Online Round Robin, who will be able to inform you of your assigned id and password.

Other options on the Sign In window:

Help	Displays this Help information
Forgot Password	Click this button if you forgot your password; when you enter your id on the window that appears, your password will be e-mailed to you at the registered e-mail address that was entered into the system when the Online RR was created.
Reset Button	If, after you have signed in, you display a web page that is not part of the Online RR system and forget to sign out of the Online RR system, your session might still be active for a period of time; to ensure that your session is cancelled totally and that you can sign in again, click the Reset button.

Sample Online RR Sign In Window:

RR Sign In Screen

Important information regarding sign in sessions:

1- An id can be signed in to one session at a time. If you sign-in using the same id (on the same pc or another pc) at the same time, the second sign-in will be denied and you will get a message indicating that you are already signed in. You can sign out of the first session by clicking the Reset button.

2- Based on your organization's selected security options (check with your administrator), your session may timeout after a selected number of minutes of either 1) inactivity or 2) total elapsed time since your sign-in. Should your session time out (you will get a message to that effect) and you haven't finished making your selections, please sign in again.

3- If your session hangs and the system does not let you sign in again, please click the Reset button on the Sign In window; this action will clear any leftover system status settings (it will not modify your Round Robin selections in any way) from any previous sign-in and allow you to sign in again.

The Welcome Window

Once you have successfully signed in, you will see the Welcome Window:

The yellow text box on the Welcome window is the welcome message box and displays information that your Online RR administrator wishes to communicate to your organization's members. The buttons below the message box allow you to do the following:

View Selections	takes you to the Selection Window where you make your Round Robin selections (see below)
Change Password	this button takes you to the window where you can change your password (this option might not appear on your window if your organization does not allow users to change their own passwords; if this button does not appear and you want to have your password changed, you must contact your RR administrator who will be able to change your password.)
Sign Out	this button will end your session and sign you out of the RR system.

The Selection Window

The Selection Window will appear as:

choose window

On the Selection Window, you select the names of the members that you choose to give to in the Round Robin. Move the mouse cursor over a check box next to the name you wish to select and left-click the check box; a check mark will now appear in that box. If you want to un-select a checked box, move the mouse cursor over the check box that has a check mark in it and left-click the check box; the check mark will disappear.
Note: if you wish to uncheck all checked boxes and return your selection window to its original state of no selections, simply check the Select All Names check box, which will un-check all other checked boxes. Then uncheck the Select All Names check box. There will now be no checked selection boxes on your window.
You can select to give to All members by checking the Select All Names box. Note that choosing Select All Names will override any individual selections that you might have checked.

You can also (if your organization has enabled this option) decide if you want reciprocation; reciprocation means that if another member has selected you and you didn't select them, the system will automatically update your selection list to add that member to your selection list. The reciprocal calculation is performed by your administrator after the Round Robin has completed (and all selections have been made) and will not be reflected on your Selection Window.

The Charges Are text box indicates the charging ranges that your organzation has set. Be aware that different sections can have different charge ranges.
After you have made your selections, you can click Explain Charges to display a small text box that will give you a step-by-step explanation of how your total charges were calculated, based on the charges set for your organization by your administrator.

Here is an example of the Explain Charges box:

The buttons on the Selection Window allow you to:

Calc/Save Choices	Save all selections made up to this point as indicated by the check boxes that have been checked.
Save choices/Sign Out	Save all selections as shown by the check boxes and sign out of the Online RR System
Display	Display a window showing all of your selections and your total cost so far. This window can be printed so that you have a record of your selections on paper.
Sign Out	Sign out of the Online Round Robin.

Note: to uncheck any checked boxes and return your selection window to its original state of no selections, simply check the Select All Names check box and then uncheck that box. There will now be no checked selection boxes on your window.

Copyright ©2012, Compugene Software